Candidate Agreement

Candidate Privacy Notice and Acknowledgement

This Candidate Agreement provides a concise explanation of how Vested Talent Ltd uses candidate information when you apply for a role or use our recruitment services. It should be read alongside, and does not replace, our Privacy Policy and Data Retention Policy, which are available on our website.

How we use your personal information

When you apply for a role with Vested Talent Ltd, register with us or use our recruitment services, we process personal information so that we can provide recruitment and work-finding services. This may include assessing your suitability for roles, maintaining your candidate record, contacting you about relevant opportunities, arranging interviews, introducing you to clients and prospective employers, and managing our recruitment relationship with you.

We may also process personal information where necessary to manage our business relationships, comply with legal and regulatory requirements, enter or perform a contract, and improve our services and systems.

Information we may collect

Depending on the circumstances and the role, this may include:

Your name, address, mobile number and email address.
Your CV, application information, employment history and qualifications.
Salary expectations, job preferences and recruitment or interview information.
References and information provided by referees or former employers.
Right-to-work information, including nationality where relevant to the check.
Health information relating to disabilities or reasonable adjustments, where relevant and legally permitted.
Criminal offence information where relevant and legally permitted for recruitment purposes.

Where your information comes from

You may provide information directly to us through an application or registration process, our website, email, telephone or other communications. We may also obtain information from recruitment platforms, job boards, LinkedIn and other professional networking platforms, former employers, referees, clients and software providers that support our services.

Our lawful bases for processing

We process personal information only where we have a lawful basis to do so. Depending on the circumstances, this may include consent, contract, legitimate interests or legal obligation.

Confirming this Candidate Agreement acknowledges that you have been provided with information about our processing. It is not intended to operate as blanket consent for all recruitment processing. Where we rely on consent for a specific activity, you may withdraw that consent at any time.

Who we may share your information with

Where appropriate and where there is a lawful basis, we may share personal information with:

Clients and prospective employers to whom we may introduce you.
Former employers and referees.
Recruitment, CRM and technology service providers that support our business.
Professional advisers and auditors.
Regulatory authorities, government bodies or law enforcement agencies where disclosure is required or permitted by law.

International transfers

Some service providers may process personal information outside the UK or, where applicable, outside the European Economic Area. Where personal information is transferred internationally, we will use appropriate safeguards in accordance with applicable data protection law.

How long we keep your information

We keep personal information only for as long as necessary for the purpose for which it was collected, taking account of the type of information, why we hold it, any ongoing relationship, legal or regulatory requirements, and the need to establish, exercise or defend legal claims or resolve disputes.

Our Data Retention Policy sets out the retention periods that apply to different categories of records. Recruitment and work-seeker records are retained in accordance with that policy and may be securely deleted or anonymised when they are no longer required.

Your data protection rights

Depending on the circumstances, your rights may include:

The right to be informed about the personal information we process.
The right of access to your personal information.
The right to ask us to correct inaccurate or incomplete information.
The right to erasure or restriction of processing in certain circumstances.
The right to data portability in certain circumstances.
The right to object to processing based on legitimate interests and to object to direct marketing.
Rights relating to certain automated decision-making and profiling, where applicable.
The right to withdraw consent at any time where we rely on consent.

This Candidate Agreement is a short candidate-facing summary. It does not replace Vested Talent Ltd's Privacy Policy or Data Retention Policy. Those policies provide fuller information about how we collect, use, share, protect and retain personal information and are available on the Vested Talent website.

We encourage you to review both policies. If there is any inconsistency between this summary and the full policies, the full policies should be referred to for the detailed position.

If you have any questions about how Vested Talent Ltd uses your personal information, or if you wish to exercise a data protection right, please contact:

Email: info@vestedtalent.co.uk

Phone: 01264 312475

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's supervisory authority for data protection.

Candidate acknowledgement

By confirming the Candidate Agreement in the application or registration process, you acknowledge that you have been provided with this Candidate Privacy Notice and have had the opportunity to review Vested Talent Ltd's Privacy Policy and Data Retention Policy.

You authorise us to seek work on your behalf for the type of work you have selected. In doing so we will act as an employment agency.